The whole front end of bookkeeping, automated.
BookLink handles the slowest, most error-prone part of the job — capturing source documents and turning them into accurate, categorized, reconciled data.
Every statement, every format.
Upload bank and credit-card statements however they arrive — and let BookLink pull the transactions out for you.
- PDF, CSV, and OFX/QFX parsed automatically
- Scanned or photographed statements fall back to OCR
- Section-aware parsing handles multi-statement PDFs
- Dates and amounts normalized on the way in
Capture receipts before they hit the glovebox.
A mobile-first flow lets field teams record an expense in seconds — even when there's no card transaction to match against.
- Photograph the receipt with preview and retake
- Record a voice memo — transcribed automatically
- Assign job, trade, and account by voice
- Handles contactless: Apple Pay & Google Pay
📷 Snap receipt
🎙️ "Home Depot, lumber, Johnson job"
✅ Transcribed + attached
🔗 Linked to the right account
A six-level matching cascade — not a brittle rules list.
BookLink cleans the raw bank description first, then walks it through layered matching. Each level only runs if the one before it didn't find a confident answer.
Client overrides
Per-client vendor rules win first — your chart of accounts, your way.
Global vendor map
A shared library of known vendors, maintained across every client.
Substring match
Longest-match-wins catches names buried inside messy descriptions.
Review keywords
Configurable triggers force a human check on the transactions that matter.
Fuzzy match
Similarity scoring handles typos and variants a rules engine would miss.
Needs review
Anything uncertain is flagged — never silently mis-posted.
Bank reconciliation
Record beginning and ending balances and BookLink checks whether debits and credits tie out — surfacing a clear OK, CHECK, or "no balances" status, plus a manual reconciliation log when you need it.
Reports & export
Generate P&L, balance sheet, and cash-flow views, then export to a formatted Excel template with preserved formulas — or a polished PDF report with a cover page.
Vendor management
Build a global vendor map and layer client-specific overrides on top. Create vendors in bulk straight from transactions, and keep descriptions clean automatically.
Multi-tenant & secure
Every client is isolated, with admin and employee roles, per-client feature toggles, duplicate detection, rate limiting, CSRF protection, and HTTPS enforced throughout.
Manual entry vs. BookLink
| Task | Manual / generic rules | With BookLink |
|---|---|---|
| Pull transactions from a statement | Re-typed by hand | Parsed automatically (incl. OCR) |
| Messy bank descriptions | Left as-is | Cleaned before matching |
| Vendor categorization | One-size-fits-all rules | Global map + per-client overrides |
| Field receipts | Lost or entered late | Photo + voice, captured on the spot |
| Reconciliation | Manual cross-check | Auto OK / CHECK status |
| Running many clients | Separate spreadsheets | Isolated multi-tenant workspaces |
| Hand-off to accounting | Copy/paste | One-click Excel / PDF export |
See BookLink on your own statements.
Request access and we'll set it up for your business or your client roster.